Douglas County Court Records Office
The primary court records office for Douglas County is the Douglas County Circuit Court records counter in Roseburg. Oregon moved district, circuit, and probate court operations from county clerks to the State of Oregon in 1983, so the office that keeps court case records is part of the Oregon Judicial Department. The Douglas County Clerk still handles county recordings, marriage licenses, domestic partnerships, elections, archived county records, and vital certificates, but Circuit Court case files are separate.
The Douglas County Circuit Court is the 16th Judicial District. The Trial Court Administrator is Christina Parazoo, and the court lists Belinda Osborne as the ADA and interpreter contact. Records requests and payments are directed to the Justice Building, Room 201. The same room is also tied to the Family Law Resource Center and the public counter for many court users. People looking for divorce, custody, probate, criminal, traffic, civil, fines, jury duty, or filed case documents should start with Circuit Court rather than the Douglas County Clerk.
Douglas County Circuit Court Records Office
Trial Court Administrator: Christina Parazoo
Justice Building, Room 201
1036 SE Douglas Ave
Roseburg, OR 97470
541-957-2470
Records and payments: 541-957-2471
Monday-Friday, 8:00 AM to 5:00 PM, closed legal holidays
Douglas County Court Clerk Split
The split between the court records office and the county clerk matters because the two offices answer different record questions. Douglas County explains that when the State of Oregon took over court operations in 1983, some County Clerk employees became state employees and the county clerk retained duties unrelated to court case administration. That history is why a marriage license can be a County Clerk record while a divorce judgment is a Circuit Court record.
| Office | Records handled | Best use |
|---|---|---|
| Circuit Court Records Office | Civil, criminal, custody, divorce, probate, traffic, fines, jury, filed case documents | Search or request Douglas County court records and certified court copies |
| Douglas County Clerk | Marriage licenses, recordings, domestic partnerships, elections, archived county records, birth and death certificates, DD-214 recordings | Use the county clerk when the record is a county recording or non-court public record |
| Justice and Municipal Courts | Some local traffic, violations, lesser crimes, small claims, and local warrants | Check the issuing local court if the matter does not appear in Circuit Court search |
Court records may still be affected by public access limits. OJD free search excludes adoption, juvenile, mental health, and certain Violence Against Women Act records. Party addresses, Social Security numbers, and other personal identifying information are also not shown in the free public search. A missing public search result is not proof that no record exists.
Douglas County Court Public Terminals
For free case basics, the Oregon Judicial Department Online Records Search and Smart Search let users search by record number, case number, citation number, or party name. The free system does not require registration and can show limited case information, party information, event entries, dispositions, and financial sections. OJD warns that the free search is not the official ORS 7.020 register and should not be used for background checks or other purposes that need complete identity or case information.
When the free search does not provide enough detail, Douglas Circuit Court says two public terminals are available in the courthouse lobby, Room 201, to view most case information and filed documents. Public terminals can be more useful than the free online system because documents are not available through the free portal. Qualified users may also use OJCIN Online, which provides subscription access to OECI for circuit and Tax Court records and ACMS for appellate records.
The manifest source for federal appellate context is the U.S. Court of Appeals for the Ninth Circuit, which hears federal appeals from the U.S. District Court for the District of Oregon rather than Douglas County Circuit Court appeals.
That federal source is separate from the Douglas County court clerk record path, but it helps distinguish state trial court records from federal appellate records.
Certified and exemplified copies must come through the court copy process. A screen print or downloaded public-search view is not the same as an official court copy.
Request Douglas County Certified Copies
Certified copies are often needed when a court document must be used outside the case file, such as a divorce judgment, fiduciary letter, small estate affidavit, final order, or disposition record. Douglas Circuit Court provides regular, certified, and exemplified copies. The records page also distinguishes electronic certified copies from paper certified copies. Electronic certified copies use digital red and blue stamps, while paper certified copies use an ink stamp, signature, and staples. Removing a certification staple can invalidate the paper certification.
- Find the case number in OJD Online Records Search, on prior paperwork, or at the Room 201 public terminals.
- Identify the exact document wanted, such as a judgment, order, charging instrument, small estate affidavit, or fiduciary letter.
- Use the Douglas Circuit Court records request process and choose regular, certified, or exemplified copy type.
- Select a delivery method: email, mail, in-person pickup, or pickup at another court when available.
- Pay before copies are made. The court lists cash, check, cashier's check, money order, Visa, and MasterCard.
Requests work best when the case number and exact document title are known. For hearing audio, transcripts, or a request tied to a hearing event, the hearing date may be needed. If the case involves restricted juvenile, adoption, mental health, protective order, or sealed material, the records office may redact information or deny public access without a court order or eligible party status.
Douglas County Records Request Fields
The court records request is not a broad name search for every possible record. Douglas Circuit Court directs requesters to provide a case number and exact documents or hearing dates. That detail helps the records office locate the correct file and avoids delays caused by vague requests.
| Field | Required | Notes |
|---|---|---|
| Case number | Yes, when known | Needed unless the request can be tied to exact hearing dates or specific documents. |
| Exact documents | Yes for document copies | Name the judgment, order, filing, small estate affidavit, fiduciary letter, or other document. |
| Hearing dates | Conditional | Needed for audio, transcripts, or requests based on court events. |
| Delivery format | Yes | Email, mail, in-person pickup, or pickup at another court. |
| Copy type | Yes | Regular, certified, or exemplified. |
| Payment | Yes | Payment is required before copies are made. |
Douglas County Court Copy Fees
Douglas Circuit Court publishes copy costs for paper and electronic court records. The copy type matters. A regular copy may be enough for personal reference, while a certified or exemplified copy may be required by another court, agency, employer, school, or financial institution. Ask the receiving office what it requires before ordering.
| Record or service | Cost |
|---|---|
| Paper copy per case request | $3.00 plus 25 cents per page |
| Certified court copy | $5.00 plus per-page copy charge |
| Exemplified court copy | $10.00 plus per-page copy charge |
| Electronic document emailed | $3.00 per case request |
| Electronic certified copy | $5.00 per document request |
| Court CD copy | $1.00 plus electronic-copy costs |
Probate users should be careful about copy format. The research notes that fiduciary letters and small estate affidavits may need paper certification when another office expects a raised or stapled certification. Electronic certification can be valid for many uses, but the receiving agency controls what it will accept.
Douglas County Court Access Rules
Oregon court records and county public records do not follow the same access path. ORS 7.020 defines the court register where filings, actions, proceedings, orders, and judgments are entered. The Oregon public records statutes, including ORS 192.314, ORS 192.324, and ORS 192.329, apply to public bodies in general, but ORS 192.478 exempts the Judicial Department from the public records request statutes in ORS 192.311 to 192.478. Court records instead follow court access rules and court procedures.
The Oregon public records statutes source is useful for non-court county offices, while the court clerk record path still runs through OJD procedures.
Use the statute distinction to decide whether to contact the court records office or the county agency that created the public record.
For a practical Douglas County records search, start with OJD Online Records Search, use Room 201 public terminals if documents or fuller detail are needed, and submit a records request for copies. For non-court county records, use the Douglas County Clerk or the agency that created the record. For jail booking records, use the Sheriff's Jail Viewer, but final case disposition should be confirmed with Circuit Court.
Note: Juvenile records are governed by ORS 419A.255, and qualifying adult arrests or convictions may be set aside under ORS 137.225.
Douglas County Payment Channel Limits
The records office copy-fee channel is separate from jail deposit services. The manifest captured Access Corrections, which is used in Douglas County jail money-deposit research, not as the Circuit Court copy-payment system. Court copy payments follow the Douglas Circuit Court records request process and the payment methods listed by the court.
Keep court copy payments, jail deposits, and county clerk certified-copy payments separate so money goes to the correct office.
Find Douglas County Court Records
The records counter is in the county courthouse complex at 1036 SE Douglas Ave in Roseburg. The same address anchors several offices, including Circuit Court, the Sheriff's Office, the jail, the District Attorney, the Family Law Resource Center, the law library, and specialty courtrooms. For court copy work, confirm Room 201 before arriving.